HR & Health Services Co-Ordinator
Published: 21st April 2017 (8 days ago)

Job Description

Job Title: HR & Health Services Co-Ordinator
Job Reference: RMS0178778
Job Type: Contract
Industry: Oil and Gas
Location: Durham


Main Duties and Responsibilities of the Role

Be a Safety Leader, complying with UK legislative/regulatory and corporate requirements.
Manage the Payroll process
Manage the recruitment process
Manage the sickness absence reporting and statistics
Coordinate substance abuse testing process
Support functional budgets via cost control ideas.
Drive continuous improvement in all aspects of the HR department function & the business.

Role Expectations

Comply with UK Legislative, Regulatory and Company Safety requirements

Actively supports the Cardinal Rules, PSI and Life Saving Rules initiative

Adhere to site policies, procedures, rules, IMPACT and site Management of Change Systems

Recognise COMAH regulations and Process Safety implications

Responsible for ensuring the completion I response to Hazard Recognitions, and supports Incident Investigations

Comply with communication of all safety-related issues

Collate, coordinate and participate in Accident Investigations as required

HR Management and Support

Manage the payroll process ensuring correct data is processed, change/update as required and follow up queries

Manage the staff movement process including the management of the organisational chart.  Update personnel databases I records and resources as required e.g. SAP, Staffing Express Manage the recruitment process and provide guidance on the use of recruitment system Assist in the management of ConocoPhillips and Contractor site headcount

Administer the People MOC process
Manage the role profile process
Carry out the HR Induction process for employee new starters with their full training plan Manage the time attendance system
Manage, review and update of Department Policies and forms
Complete salary surveys when required
Collate HR departments KPls and statistics as required
Input and analyse HR data and produce appropriate reports as directed
Provide Teesside Leadership Team monthly reports

Retirement administration
Secretary for the Union meetings
Ensure confidentiality and security of personal employee data is maintained in line with company and legislative requirements
Provide guidance and support as required with HR systems and processes.
Provide HR admin function for any disciplinary I grievance issues

Health Services Management and Support

Responsible person for the Occupational Health Management system maintaining confidentiality

Document and code medical records for archiving

Manage the sickness absence reporting and statistics

Coordinate the medical reviews for long term sick personnel and medical retirees

Support HR Manager and medical management with providing metrics reports

Coordinate substance abuse testing process

Provide admin assistance for the annual medical process for designated employees

Ensure adherence to the departments financial and contract management strategy

Responsible to monitor the contract value, ensuring that the work scope is effectively delivered and the scope is not expanded or changed unless the appropriate process is followed and approved

Generates ideas for cost saving/efficiencies

Demonstrate leadership competencies

Leading Self - Takes Accountability of actions leading by example, following through on commitments and holding others accountable; Drives Performance managing situations and problems, to deliver results whilst balancing short-term and long-term priorities; Makes Decisions generating effective solutions in a timely, safe and ethical manner.

Leading Others - Communicates Effectively to gain understanding, to influence and to drive performance to achieve business results; Partners Collaboratively to build strong relationships and trust and to collaborate across the organisation.

Leading the Business - Thinks Strategically by understanding global, political and market trends and stakeholder needs and how they impact our business; Demonstrated Financial I Quantitative Acumen understanding how key financial data impacts the Company; leads Change by encouraging innovative thinking and continuous improvement adapting resourcefully, flexibly and positively.

Essential Skills / Qualifications:
Business Management or HR Degree - Essential

Chartered qualification or working towards chartership - Desirable

Similar working experience in the oil & gas industry or other regulated industry - Desirable

Hold a Full UK driving licence and to drive company vehicles where appropriate - Essential

Demonstrate effective interpersonal skills - Essential

Ability to use Microsoft packages and SAP - Essential

Good reporting, communication and workload management - Essential

Appropriate Physical and Mental Capability to undertake the role - Essential


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